Post Activity records the physical movement of card stock.
Inventory Actions
Track debit card inventory according to this schedule:
Daily / As Needed Physical Card Movement |
Weekly Balancing |
|---|---|
| New stock arrives | Card stock on hand in the vault |
| Cards loaded into the machine |
CR825 Single Hopper Machine
|
| Quality-rejected cards | Balance recorded Quality-rejected cards against the Destruction log |
Note: Inventory and destruction logs have a retention period of 2 years.
Inventory Post Activity
Use this procedure to track the physical movement of blank card stock (see the Types tab for activity types and comment requirements).
- If Entrust is not already running, log in to Entrust.
- Click Operations tab > Inventory Post Activity.
- From the Activity drop-down menu, choose the activity.
- From the Card Stock drop-down menu, choose the card stock.
- In the Number of Cards field, enter the number of cards.
- In the Optional Comments field, enter any comments that help others understand this activity.
- Click Post.
Types
Use only the post activities listed below. Note: All activities MUST be posted individually for personal/consumer and business debit cards. It is IMPERATIVE that the comments indicate Personal card or Business card accordingly.
| Activity Name | Activity Definition | What to Leave in Comments |
|---|---|---|
| Courier to Vault | New card stock received from vendor | Personal/Business Card -Courier ref #, actual # of cards received, initials of counters |
| Vault to Courier | Office-to-office transfer of stock (only if Retail Support requests) | Personal/Business Card -Tracking #, initials of counters |
| Vault to Branch Usage (Personal) | Consumer/Personal card stock loaded into machine (sets of 25)
|
Personal Card -Initials of associates who loaded the machine |
| Vault to Branch Usage (Business) |
CR825 Single Hopper Machine
Sigma DS4 Multi-hopper Machine
|
Business Cards - Initials of associates who loaded the dual control business card box (CR825) or machine hopper #5 (Sigma DS4) |
| Branch Usage to Vault | Card stock returned to vault for machine maintenance | Personal/Business Card -Initials of associates who returned stock to vault |
| QA Rejects | Record any QA rejects from the Destruction log missing from the Entrust record at time of weekly balance (alternate method). | Personal/Business Card -Date of destruction, initials of associates who destroyed the card |