All safe deposit box client files must be maintained with the Safe Deposit Lease Contract, Access Card and any additional documentation required. Each signer for the legal entity that is present when the box is leased must show proper identification and must show identification each time they gain access to the box if they are not “personally known” to the associate.
See tabs below for additional documentation required.
Personal
No specific additional documentation is required for individual consumer safe deposit box rentals.
Fiduciary
Click on the accordions below to see the additional documentation required for fiduciary accounts.
Note: ALL legal documents for fiduciary accounts MUST be reviewed by Call Me Direct.
Estate
Documentation required for estate safe deposit box rental include:
- Certified copy of the deceased's death certificate
- Letters of Administration
- Letters of Administration are administered by the clerk of courts and appoint a personal representative of an estate
These documents are obtained from the client each time an account is opened.
Guardianship
Obtain the original or certified copies of the Letters of Guardianship. These documents are obtained from the client each time an account is opened.
Irrevocable Trust
- Copy of the original complete or short-form trust document
- Copy of the original page naming the trust
- Page or pages listing the trustees and successor trustees
- Pages that contain the “Powers of Trustees” section
- Pages with the signatures and notarization.
These documents are obtained from the client each time an account is opened.
Revocable Trust
- One of the following:
- Copy of the complete or short-form trust document
- Copy of the page naming the trust
- Page or pages listing the trustees and successor trustees
- Pages that contain the Powers of Trustees section
- Pages with the signatures and notarization; or in some cases, a copy of the will establishing the trust
These documents are obtained from the client each time an account is opened.
Business
Click on the accordions below to see the additional documentation required for business accounts.
Association
- Copy of the evidence of formation (for example: By-Laws, meeting minutes)
- Association Resolution
These documents are obtained from the client each time an account is opened.
Club/Civic Group
- Copy of the evidence of formation (for example: By-Laws, meeting minutes)
These documents are obtained from the client each time an account is opened.
Corporation
- Articles of incorporation (by the state of incorporation)
- Alabama -- from client
- Florida -- from client or FL state site
- Georgia -- from client or GA state site
- Corporate Resolution
These documents are obtained from the client each time an account is opened.
Limited Liability Company
- Articles of organization (by the state of incorporation)
- Alabama -- from client
- Florida -- from client or FL state site
- Georgia -- from client or GA state site
- Limited Liability Resolution
These documents are obtained from the client each time an account is opened.
Partnership
- Partnership agreement (by the state of incorporation)
- Alabama -- from client
-
Florida -- from client or FL state site
- Note: A separate formal written partnership agreement is not required in Florida under the Uniform Partnership Act. The Act provides a default statute and agreement for partnerships in Florida
- Georgia -- from client or GA state site
- Partnership Resolution
These documents are obtained from the client each time an account is opened.
Sole Proprietorship
Sole Proprietorship Resolution
These documents are obtained from the client each time an account is opened.
Public and U.S. Government Funds
- Public Funds
- Public Deposit Identification & Acknowledgment Form (certain state agencies – not all are provided this form at account opening)
- Other public entity-specific document showing authorized individuals
- US Government Funds
- Authorization from Institutional Banking Officer
These documents are obtained from the client each time an account is opened.