Responsibility

Associates are responsible for completing a CTR when any individual monetary transaction exceeding $10,000 is conducted. The processing associate must collect and record all information required by the federal government. If the client conducting the transaction refuses to provide the information required, the associate is required to refuse the transaction. An intentional failure to follow procedures regarding the completion of a CTR will result in disciplinary action, up to and including removal, in addition to any civil and criminal penalties outlined by the law.

Click here to view the $3,000 Rule.

Aggregation

Aggregation is when individual transactions below $10,000 are added together to make reportable transactions. Multiple transactions must be treated as a single transaction if the financial institution has knowledge of the following:

• Transactions are by or on behalf of the same person
• Transactions result in either currency received or currency disbursed by the financial institution totaling more than $10,000 during any one business day

An associate is considered to have knowledge if he/she conducts numerous transactions for one client on any business day. Such knowledge requires the associate to aggregate transactions. CCB's internal computer system allows personnel in the Bank Secrecy Act (BSA) department to aggregate transactions conducted by or for the same person at different offices.

Separation of Transactions

When determining if a CTR is necessary, separate currency-in from currency-out transactions. Do not subtract or net withdrawals from deposits to determine the total amount of the cash transaction.  

Example:
If a client deposits $12,000 in cash into a savings account and withdraws $5,000 in cash from a checking account, the $12,000 cash-in portion of the transaction is reportable

Acceptable Identification

All individuals conducting a reportable transaction for themselves or for another person must be identified with an official document. Acceptable primary identification must be valid and include the individual's name, address, and photograph. 

Acceptable Primary Identification	Acceptable Secondary Identification
Drivers License State ID Card Military ID Passport (US or Foreign) Student ID	Voter Registration Card Social Security Card Hunting or Fishing License Temporary Driver's License Employment ID Card

CTR Exemptions

The CTR Exemption List is loaded into the system used for aggregation. Certain clients (for example: all governmental entities, all companies traded on stock exchanges, and all other financial institutions) are automatically exempt from CTR requirements.

Additional clients may be added to the CTR exemption list if they meet certain criteria. If you have a client you feel needs to be added to the list, speak with your manager who will contact the BSA Officer. The BSA Officer will determine if the company or individual should indeed be considered for exemption. Companies added to the exemption list will have activity tracked for a period of time.

Manual CTR Form

If you are not prompted to complete a CTR form within a transaction or if additional information is requested by BSA/Compliance, complete the Manual CTR form.

To access the Manual CTR form, click here and complete the form as follows:

1. Complete the Person(s) on Whose Behalf Transaction(s) is Conducted (Individual or Entity) section with information regarding the Benefactor of the transaction. 
   1. *4  - Enter the Individuals Last Name or Entity's Legal Name on whose behalf the transaction(s) is conducted.
   2. *5 - Enter the Individuals First Name on whose behalf the transaction(s) is conducted (if applicable).
   3. 6 - Enter the Individuals Middle Name of the individual on whose behalf transaction(s) is conducted. (if applicable).
   4. Suffix - Enter the Suffix of the individual on whose behalf the transaction(s) is conducted. (if applicable).
   5. *8 -  Enter the Alternate name of the Individual or DBA of the Entity on whose behalf transaction(s) is conducted. 
      • If no Alternate name, enter N/A.
   6. *9 - Enter the Occupation of the Individual or Type of Business if Entity on whose behalf transaction(s) is conducted.
      • If unemployed or retired, enter the individuals previous occupation. 
      • Note: Entering "Unknown" is NOT acceptable.
   7. *10 - Enter the Physical Address of the Individual or Entityon whose behalf transaction(s) is conducted.
      • Note: The physical address CANNOT be a PO Box.
   8. *11 - Enter the City of the Individual or Entity on whose behalf transaction(s) is conducted.
   9. *12 - Enter the State of the Individual or Entity on whose behalf transaction(s) is conducted.
   10. *13 - Enter the Zip/Postal Code of the Individual or Entity on whose behalf transaction(s) is conducted.
   11. *14 - Enter the Country of the Individual or Entity on whose behalf transaction(s) is conducted.
   12. *15 - Enter the TIN of the Individual or Entity on whose behalf transaction(s) is conducted.
       • Note: This information is required if the total amount of the transaction(s) exceeds $10,000.00.
   13. *17 - Enter the Date of birth of the Individual on whose behalf transaction(s) is conducted.
       • If Entity, enter N/A.
   14. 18 - Enter the Contact phone number of the Individual or Entity on whose behalf transaction(s) is conducted.
   15. 20 - Select the Type of Identification Used to verify the individual's identity.
       • If Entity, leave blank.
       • Note: Examples of other identification are Military ID, Consular ID Card, or other identifications outlined in current procedures.
   16. *Number- Enter the number of the form of identification selected for the Individual on whose behalf the transaction(s) is conducted.
       • If Entity, leave blank.
   17. *Country- Enter the country of the form of identification selected for the Individual on whose behalf the transaction(s) is conducted.
       • If Entity, leave blank.
   18. *Issuing State - Enter the issuing state of the form of identification selected for the individual on whose behalf the transaction(s) is conducted.
       • If Entity, leave blank.
   19. 21 - Enter the total Cash in amount for the transaction(s) conducted on behalf of the Individual or Entity.
   20. Account Number - Enter the account number(s) for transaction(s) conducted on behalf of the Individual or Entity.
   21. 22 - Enter the total Cash Out amount for the transaction(s) conducted on behalf of the Individual or Entity.
   22. Account Number - Enter the account number(s) for transaction(s) conducted on behalf of the Individual or Entity.
2. Complete the Individual Conducting Transaction(s); if other than above individual section with information regarding the Transactor of the transaction(s). If the individual conducting the transaction is also the Benefactor, leave this information blank. Note: If the Benefactor is an Entity, this section is REQUIRED.
   1. *4  - Enter the Individuals Last Name conducting transaction(s).
   2. *5 - Enter the Individuals First Name conducting transaction(s).
   3. 6 - Enter the Individuals Middle Name conducting transaction(s) (if applicable).
   4. *8 -  Enter the Alternate name of the Individual conducting transaction(s) (if applicable). 
   5. *9 - Enter the Occupation of the Individual conducting transaction(s).
      • If unemployed or retired, enter the individuals previous occupation. 
      • Note: Entering "Unknown" is NOT acceptable.
   6. *10 - Enter the Physical Address of the Individual conducting transaction(s).
      • Note: The physical address CANNOT be a PO Box.
   7. *11 - Enter the City of the Individual or Entity on whose behalf transaction(s) is conducted.
   8. *12 - Enter the State of the Individual conducting transaction(s), if other than above individual.
   9. *13 - Enter the Zip/Postal Code of the Individual conducting transaction(s), if other than above individual.
   10. *14 - Enter the Country of the Individual or Entity conducting transaction(s), if other than above individual.
   11. *15 - Enter the TIN of the Individual conducting transaction(s), if other than above individual.
   12. *17 - Enter the Date of birth of the Individual conducting transaction(s), if other than above individual.
       • If Entity, enter N/A.
   13. 18 - Enter the Contact phone number of the Individual conducting transaction(s), if other than above individual.
   14. 20 - Select the Type of Identification Used to verify the individual's identity.
       • Note: Examples of other identification are Military ID, Consular ID Card, or other identifications outlined in current procedures.
   15. *Number- Enter the number of the form of identification selected for the Individual conducting transaction(s), if other than above individual.
       • Note: This information is required if other than above individual.
   16. *Country- Enter the country of the form of identification selected for the Individual conducting transaction(s), if other than above individual.
       • Note: This information is required if other than above individual.
   17. *Issuing State - Enter the issuing state of the form of identification selected for the individual conducting transaction(s), if other than above individual.
       • Note: This information is required if other than above individual.
   18. 21 - Enter the total Cash in amount for the transaction(s) for the Individual conducting transaction(s), if other than above individual.
   19. Account Number - Enter the account number(s) for transaction(s) conducted on behalf of the Individual or Entity by the individual conducting transaction(s), if other than above individual.
   20. 22 - Enter the total Cash Out amount for the transaction(s) conducted on behalf of the Individual or Entity, if other than above individual.
   21. Account Number - Enter the account number(s) for transaction(s) conducted on behalf of the Individual or Entity by the individual conducting transaction(s), if other than above individual.
3. Once the CCB Manual CTR form is complete, e-mail to _BSA Department the same day the transaction(s) occur.
   1. In the Subject line enter Manual CTR {Client or Benefactor name}.
      • Example: Manual CTR ABC Company or Manual CTR John Smith

CTR Pamphlet

Federal law requires financial institutions to report currency transactions over $10,000. The CTR pamphlet provides information regarding these regulatory requirements and is provided to clients and non-clients who request additional information.

CTR Reference Guide_English 

CTR Reference Guide_English_Letter 

CTR Reference Guide_Spanish 

CTR Reference Guide_Spanish_Letter