Barcode labels are used to indicate new documents and where to correctly file the documents in Synergy. Do not cover printed information with a barcode (for example: account numbers, Client Information File (CIF), or opening date). Place all barcodes in the upper left-hand corner of the document.
If a document does not contain a preprinted CIF and/or account number, write the CIF and/or account number in the top right-hand corner of the document. If the document has multiple pages, add the number of pages (for example: #123456789, CIF ABC123, 8 pgs.).
Use the chart below to separate documents to be scanned by account number and individual document type(s) using a barcode label.
| Document Type | Form or Document |
|---|---|
| ATS Authorization/Cancellation notice |
ACH Deposit/Payment Authorization Form BK Direct - Automated Transfer Disclosure BK Direct - Automated Transfer request |
| Authorization to Remove Signature |
Authorization to Remove Signature Authorization to Remove Adult Owner from a Level Up Account Authorization to remove Adult Owner from AF Student Account |
| Certificate of Account Registry Service (CDARS) agreement |
CDARS Deposit Placement agreement CDARS-related forms |
| Certificate of Deposit | AL/FL/GA Certificate of Deposit signature card |
| Certification Regarding Beneficial Owners of Legal Entity Customers | |
| Co-Trustee Acknowledgement Form |
Co-Trustee Acknowledgement Form |
| Death Certificate | Death certificate |
| Document Review Cover Sheet | Document Review Cover Sheet Note: MUST have account number written in the top right corner. |
| Guardianship | Letters of Guardianship/Conservatorship |
| Holds | |
| Legal documents |
IRA Affidavit from Primary Beneficiary - AL-GA IRA Affidavit from Primary Beneficiary - FL IRA Affidavit from Secondary Beneficiary - AL-GA IRA Affidavit from Secondary Beneficiary - FL Affidavit of Right to Receive Funds of Intestate Depositor AL Affidavit of Right to Receive Funds of Intestate Depositor GA Divorce paperwork Internal Revenue Service (IRS) Document - Personal Social Security documentation Acknowledge certificates Payment Protection Program (PPP) agreement |
| Letter of Administration | Letter of Administration |
| Letter of Appointment | Letter of Appointment |
| Marriage license | --- |
| Medallion stamp | |
| Night Depository Agreement | Night Depository Agreement |
| Overdraft Protection (ODP) authorization | Overdraft Protection authorization |
| Power of Attorney (POA) | |
| Resolution/Business entity documents |
Appointment of Campaign Treasure Filing form Resolution (LLC, Corporation, Association, Partnership, Sole, Proprietorship) Articles of Incorporation/Organization Sun Biz printouts Fictitious name documents Meeting minutes Operating agreement Partnership agreements Bylaws IRS documentation - Business |
| Savings Club form | Club account agreement |
| Signature cards |
AL/FL/GA signature card (new or revised) FL Signature Card Acknowledgement Certificate Signature Addendum Business/Personal Signature Card Acknowledgement Certificate Resolution for Facsimile Signature Designation - Transfer to Minor |
| Stop payment |
Check/ACH Debit Stop Payment (TX/FL) Stop Payment Request (all states, check range) Check/ACH Debit Stop Payment (AL/GA) |
| Trust agreement | Trust agreement |
| W-8 BEN | W-8 Certificate of Foreign Status |
| W9 | W-9 Tax Identification Number (TIN) Certification |
| 70 1/2 election |
IRA 701 1/2 Election IRA Waiver of Minimum Distribution |
| Beneficiary designation |
Beneficiary IRA (IRA, Roth, SIMP) Designation/Change CESA Designation of Change of Beneficiary IRA, Roth, Simple (SIMP) Designation/Change Beneficiary |
| Contribution |
Beneficiary IRA contribution instructions Beneficiary Roth contribution instructions CESA contribution instructions IRA contribution instructions IRA, Roth, SIMP contribution instructions Roth IRA contributions instructions |
| Distribution |
Beneficiary Roth distribution Beneficiary traditional IRA distribution CESA distribution IRA, Roth, SIMP distribution |
| Election payment by beneficiary |
Beneficiary IRA Election Payment Beneficiary Beneficiary ROTH Election Payment Beneficiary IRA Election Payment Beneficiary IRA, Roth, SIMP Payment by Beneficiary Roth IRA contribution instructions |
| IRA application |
CESA IRA application IRA application Roth IRA application |
| IRA miscellaneous correspondence |
CESA Designation of Successor IRA Re-characterization notice IRA, SIMP Notice of Withholding |
| Transfer |
Beneficiary IRA Request Transfer or Direct Rollover Beneficiary Roth Request Transfer to Roth Beneficiary IRA CESA Request for Transfer IRA, Roth, SIMP Transfer request/Conversation Roth Request Transfer/Conversation to Roth |
| Rollover |
Beneficiary Roth IRA Rollover Review CESA Rollover Review IRA Request Rollover to Traditional IRA IRA, Roth, SIMP Rollover Review Roth Request Direct Rollover to Roth |
| Closed safe deposit boxes | Closed Safe Deposit Box Cover Sheet including all contents of safe deposit box file |
| Safe deposit box contracts |
AL/FL/GA Safe Deposit Box Lease 1-3 AL/FL/GA Safe Deposit Box Lease 4-6 Self Service Safe Deposit Box Additional Deputy |
| Safe Deposit Box resolution/Business Entity documents |
Appointment of Campaign Treasurer Filing form Resolution (Corporate, LLC, Association, Partnership, Sole Proprietorship) Articles of Incorporation/Organization Sun Biz printouts Fictitious name documents Meeting minutes Operating agreements Partnership agreement Bylaws |
| Safe deposit box miscellaneous | Any forms not listed above |