Click the tabs below for information on campaign accounts.
For business Client Information File (CIF) requirements, click here.
For Opening a New Campaign Account, click here.
Definition
A campaign is a planned set of activities that people carry out over a period of time in order to achieve something such as social or political change. Local, state, and federal political campaigns are subject to strict record retention requirements which are the responsibility of the campaign treasurer. The campaign treasurer is required to open all bank accounts for the campaign.
Note: The campaign candidate may also serve as the treasurer.
Required Documentation to Open Account
Federal- FEC Form 1 - Statement of organization
- Appointment of Principal Campaign Committee
- Form DS-DE9: Appointment of Campaign Treasurer and Designation of Campaign Depository
- Form of DOI Declaration of Intention to accept campaign contributions
- Form RC: Registration Form for a Campaign committee for a candidate
See Reviewing Business Legal Documents for more information.
Tax Identification Number (TIN)
The campaign's EIN, certified by the campaign treasurer, is used for Internal Revenue Services (IRS) reporting.
The State of Florida does not require the use of an Employer Identification Number (EIN) for campaign accounts. If a campaign account does not obtain an EIN, the candidate's Social Security Number (SSN), certified by the candidate, is used for IRS reporting.
Account Titling
Title the account depending on whether the campaign is using an EIN or SSN:
Campaign Using EIN
- Title the account in the campaign's name. Campaign's name auto-populates in the Customer Name field (for example: John Miller Candidate for Governor).
- In the Additional Name 1 field, enter the name of the campaign treasurer/authorized signer (for example: Bill Jones Campaign Treasurer).
Campaign Using SSN and Candidate is Treasurer/Deputy Treasurer
- Title the account in the candidate's name. Client's name auto-populates in the Customer Name field.
- In the Additional Name 1 field enter the campaign's name (for example: D/B/A John Doe Candidate for Governor).
- In the Additional Name 2 field enter the name of the campaign treasurer/candidate authorized signer (for example: John Doe Campaign Treasurer).
Campaign Using Candidate SSN and is NOT Treasurer/Deputy Treasurer
- Title the account in the candidate's name. Client's name auto-populates in the Customer Name field.
- In the Additional Name 1 field enter the campaign's name (for example: D/B/A John Doe Candidate for Governor).
- In the Additional Name 2 field enter the name of the (campaign treasurer/candidate) authorized signer (for example: John Miller Campaign Treasurer).
Ownership / Signature Requirements
A signature card with the campaign treasurer signature above his/her name in the Signatures section is required.
A deputy treasurer may also be a signer on a campaign account ONLY if there is also a campaign treasurer.
Signature Card Examples
Campaign Using EIN
Campaign Using SSN and Candidate is Treasurer/Deputy Treasurer
Campaign Using Candidate SSN and is NOT Treasurer/Deputy Treasurer
Campaign Using Candidate SSN and Candidate is NOT Treasurer or Deputy Treasurer
